Now Hiring: In-Office Administrative Assistant Position

Administrative Assistant Job Description

The Association of Prosecuting Attorneys (APA) is a highly experienced leader in the field of nationwide training and technical assistance. APA’s membership includes prosecutors’ offices, elected, appointed, and line prosecutors, justice system professionals, and community partners. The Association staff includes experienced attorneys and is led by practicing elected and appointed prosecutors. Through numerous projects, committees, advisory boards, partnerships, and collaborative efforts, APA is the national clearinghouse for innovative and effective prosecutorial practices.

Position Summary:

This position provides general administrative and office support to staff and attorneys.  The ideal candidate will have a solid understanding of general office operations and procedures (including computer applications).   In addition, he/she will project a professional company image through in-person and phone interaction.

Primary Responsibilities:

  1. Answer telephones and transfer calls to appropriate staff members
  2. Meet and greet clients and visitors
  3. Schedule and coordinate meetings for management staff
  4. Managing the CEO/President’s calendar, including making appointments and prioritizing the most sensitive matters
  5. Create and modify documents using Microsoft Word and Excel
  6. Proofread documents
  7. Update and manage all social media platforms
  8. Update and maintain website using WordPress and blog platforms
  9. Perform general clerical duties
  10. Maintain hard copy and electronic filing systems
  11. Purchase office supplies
  12. Coordinate and maintain records for staff office space, phones, company credit cards and office keys
  13. Other duties as assigned

Knowledge and Skill Requirements:

  1. 3+ years of administrative experience
  2. Proficient in Microsoft Office, specifically PowerPoint and Word.
  3. Knowledge of Survey Monkey, Google Forms, WordPress, Canva and Zoom (Meetings and Webinars)
  4. Telephone protocol.  Duties require professional verbal and written communication skills

Preferred Knowledge and Skills:

  1. Some college education or degree
  2. Previous experience working in a prosecutor’s office, law firm or non-profit

Working Conditions:

40 hr/per week position based in DC headquarters

Salary and Benefits:

Full health benefits with 401(k) retirement plan with a salary ranging between $50-60k.

APA is an Equal Opportunity Employer. All qualified candidates will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. APA is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

How to Apply:

Interested applicants should send a cover letter and resume to humanresources@apainc.org. Position open until filled.